How to fold documents at home. Throw trash out of the house: Storage system for important documents. How to store utility documents

There are many situations in which we use insurance policies, certificates, certificates. Therefore, in order to have the necessary papers at hand, people are forced to keep documents at home. But how to do it correctly so that nothing is lost or spoiled?

What documents need to be kept?

Any modern man has a lot of papers for all occasions. But not all of them are worth keeping.

We list the documents that you must have at home:

The list is opened by passports and others family documents. For example, wills, certificates.
Certificates, powers of attorney, receipts and other related to real estate and transport.
Letters, diplomas, certificates, certificates confirming the availability of education.
Related papers professional activity: work books, agreements, contracts.
Survey results, medical policies and cards.
Warranty cards, receipts household appliances and furniture.
Tax related papers.

Separately, you can select electronic documents or just data in digital format. As a rule, they correspond to one of the above points and are also subject to storage.

How long should papers be kept?

Documents can be divided by storage time. It depends on the validity period of each particular crust.

Permanent. Such papers should always be at hand. These are marriage certificates, birth certificates, diplomas confirming education, medical data, information certified by a notary, wills, pension certificates.
Long-term. Documents for real estate, car and expensive things. They also include professional papers. Here you can also define checks, receipts. This is something that is stored for a long time and remains relevant for a certain period of time.
Short term. Information about the services of doctors, lawyers, teachers is recommended to be kept for three years. Utility contracts and extracts suggest the same period.
Useless. You can immediately throw away unnecessary educational, informational materials, instructions for thoroughly studied things, pay sheets, and so on.

Separately, optional documents can be noted, which, however, are of great importance for their owner. These include personal diaries, notes, photographs and other memorabilia. Usually such things are also stored for a long time.

Therefore, it is desirable to throw away everything that is not currently used and cannot be useful in the future. To keep order, you need to regularly clean your "bins" and get rid of accumulated garbage, while sorting out really important documents.

As a rule, in most houses, papers are stored in a standard way.

First, the documents are sorted by areas: home, work, medical, and others.
Then they are placed in signed folders, which will definitely not let you get confused in the papers.
The resulting sets are placed in a separate box or bag. By the way, for convenience, partitions are often made inside the “container” to prevent folders from mixing. At the same time, you need to make sure that the storage place is inaccessible to children and animals, but located conveniently for use.

It's a good idea to keep frequently used personal documents separate. Passport, medical card, TIN and pension certificate will fit snugly in plastic bags closed with a slider. Such packages are airtight and keep the contents in perfect order, preventing it, for example, from getting wet. At the same time, health-related documents should be kept as accessible as possible - so as not to waste time if they are urgently needed.

It is always good to have photocopies of important papers at home. There are all sorts of cases, and such a reserve can help out in an unforeseen situation.

Important documents can be placed in a safe. The modern market offers a large selection of storage, so that any buyer can choose something suitable for himself. Only it is better to keep documents in a safe not in plastic folders - in case of fire, the material that makes them melts faster than paper.

Non-trivial ways to store documents

Does this sound boring? No problem! There are more interesting, convenient ways to store papers.

- Organizer board. There are many options for such a device. In its simplest form, it is a panel to which papers are attached with buttons. In more complex versions, the board may have small drawers and hanging mounts.

- Mini chest of drawers. It is exactly the same as a regular chest of drawers, but much smaller. It is very convenient to store documents in it. Being sorted into different compartments, they will never get lost! Drawers in a chest of drawers can be of different sizes: small - for small pieces of paper, large - for drawings.

- Hanging box. Just a small box or basket attached to the wall like a mailbox. In such a thing, located in the hallway, it is convenient to store the letters and receipts brought.

- Envelope pocket. Similar to the previous version, but it is not a box, but an envelope. You can attach it to the table, refrigerator, cabinet. Allows you to store temporarily needed documents without taking up valuable space.

- Paper basket. No, not garbage - special, for storage. It is placed on a table or in a cabinet, it can have several compartments. Simple, inexpensive but effective method store documents.

- Frequently used papers can be kept in a portfolio folder. It has a carrying handle. It is designed so that the documents in it are not wrinkled. Usually designed for A4 paper. If necessary, in order not to waste time looking for the right crusts, you can simply grab a portfolio folder and run about.

We use digital technologies

Instructions for medicines, appliances and office equipment take up a lot of space. Much easier to store them in in electronic format. To do this, you need to find the same information on the Internet and compare them with those available on a material source to make sure of the identity. You can simply take a picture of the instructions and save them in a folder on your computer. You just need to select the last one so that you don’t accidentally delete it. It is better to write another copy of the resulting files to external media, such as a memory card, or send it to cloud storage.

Just in case, you can scan the rest of the documents. But then you should take care of the security of the electronic system from a possible hacker attack. No one likes leaking personal data on the Internet.

By the way, using a computer or mobile phone handy for keeping track of paper expiration dates. It is enough just to enter the necessary dates in the "calendar" so that the electronic device notifies you of the end of the period of relevance of a particular crust. Then it remains only to get rid of unnecessary paper.

Perhaps the main rule for storing documents at home sounds simple: careful and regular work with home papers is a guarantee that the necessary document will not be lost at the most important moment.

Not all documents are worth keeping. But there are many papers that each of us should have with us. You need to keep them in safe and secluded, but fairly easily accessible places. You can make electronic and regular copies of documents - they will probably come in handy. In any case, careful storage and careful sorting of papers will help keep them intact.

It is obvious that any securities require an extremely careful and attentive attitude. After all, their accidental damage or loss is fraught with far from rosy consequences. Exhausting running around the authorities in order to restore the cherished testimonies and certificates can not only take a lot of time from a person, but also pretty fray nerves. In this article, we will tell you how to store documents at home.

Choosing the right place

When looking for the optimal hiding place for papers, you must first of all be guided by the principle of safety. It is important to take care that the documents are not damaged and are hidden from the eyes of strangers, whether they are employees or thieves. If there are small children in the house, the papers placed in the bottom drawer of the table may be painted or torn by young fidgets. Therefore, in this case, the most inaccessible place should be chosen for the cache. Safe, mezzanine or top shelf bookcase fit quite well.

It is appropriate to say that the desktop will not be the safest place to store documents. Accidentally spilled coffee or an unexpectedly flowing draft is highly likely to lead to damage to securities. In addition, the documentation located in a conspicuous place is an excellent find for a burglar who has appeared. The only exceptions are boxes with a key or with a secret bottom. However, if you want to extract their contents, it will also not be difficult. That is why the owner of the apartment should thoroughly reflect on the question of where to store documents at home.

However, you should not be too sophisticated when arranging a suitable "shelter" for papers. After all, the chosen place should be not only safe, but also accessible to the owner. Agree that situations are different and sometimes valuable documents may be needed at the most unexpected moment. In the event of a fire, earthquake or any other emergency, literally every second counts. The search for a compromise between security and availability is, although quite difficult, but quite solvable. Here, modern functional interior items equipped with special caches come to the aid of especially prudent people. Their category includes shelves with drawers, books-safes, replica sockets and other tricky devices (photo).

Ways to store documents

Needless to say, the papers must be kept in order. Otherwise, the search for a particular document will take a lot of precious time from a person. Many of us go through piles of the same type of sheets every month, trying to find a fresh receipt among long-paid bills. A detailed approach to the distribution of papers helps to cope with this problem. As an example, let's take the most good ideas and ways of storing documents.

In folders

The best solution would be to purchase a product on rings, which fits an impressive number of files with papers (photo). Most of these folders have an A4 format, which is the best suited for storing certificates, certificates, contracts, real estate documents, etc. If you wish, you should get a few thin office supplies designed for each field of activity. By sticking notes on folders with the inscriptions “work”, “family”, “housing”, “bank”, you can greatly facilitate your task of finding the required paper. It would also be useful to include in the first file a complete list of documents indicating the pages of their location. It is recommended to stick receipts and checks on sheets of A4 format before placing them in a folder. In this case, only the upper left corner should be fixed in order to avoid damage to documents.

A worthy alternative to a voluminous folder is a special briefcase with many compartments, which can be purchased at any stationery store. Such devices are presented in a wide variety of designs, from strict classic to elegant feminine. Picking the one you like won't be difficult. The only disadvantage of the briefcase folder lies in the impossibility of turning pages and freely viewing documents. Therefore, to ensure their own convenience, the owner of the "security depository" will have to take care of the appropriate inscriptions and notes. illustrative example placement of documents inside the briefcase folder is presented in the video:

In photo albums

Surprising as it may seem, but such accessories with magnetic sheets can perform other functions besides storing commemorative pictures. For example, you can place payment receipts in them, for fixing which you do not have to resort to glue. In addition, each sheet has a place for inscriptions and notes, which is also very convenient.

In envelopes

Paper "pockets" are best suited for storing old receipts, checks and other papers that it's time to send to the archive. Such documents come in handy extremely rarely, but many still do not risk throwing them away. By making an appropriate mark on the envelope, you can safely place it in the far corner of a drawer or shelf.

in boxes

They can store almost anything, and documents are by no means an exception. However, the random storage of papers inside the cardboard container will lead to problems associated with their subsequent search. Therefore, before placing documents in a box, it would be useful to distribute them into separate folders or multiforms, depending on the purpose. As for passports, diplomas and other non-standard papers in hard covers, it is better to have a separate thick envelope for them. By the way, today there are very convenient accessories made in the form of a file cabinet with separators (photo). Some of them can be locked and used as a safe.

Documents should be stored away from water and sunlight to prevent damage or fading.
It would be useful to have a folder with photocopies of all important papers, and then transfer it to relatives living separately or place it in a bank cell. More modern solution data will be transferred to a specially purchased flash card. This will help a person to quickly restore the originals lost as a result of an emergency (fire, flood, theft, etc.).
You should not keep an outpatient card at home, because this is a violation of the legislation of the Russian Federation. As a legal document, it should be kept at the registry, not in the hands of the patient.
Since paper receipts are prone to fading, it is recommended that you make photocopies of them when making large purchases.
It is worth starting sorting papers right from the mailbox. No need to store useless flyers, free classified ads newspapers and business cards at home - it's better to immediately send them to the bucket. In the absence of free time, useful papers should be placed on top of a box or folder with documents, promising yourself to set aside a couple of minutes during the day to sort them. Having received an invitation to an event or a notification of a parcel by mail, it is recommended to make an appropriate reminder note in the diary.
To streamline the documents, it is necessary to revise them at least once a year. At the same time, each paper should be evaluated only once, either leaving it for storage or immediately throwing it away.

Thus, the answer to the question of how to store documents at home depends on the tastes and preferences of the person. If some people are limited to ordinary cardboard boxes, then others buy expensive safes or even equip tricky hiding places in the apartment. One way or another, important papers should be in an accessible and convenient place for the owner. Do not forget also about maintaining order in the documents. rational distribution papers depending on their purpose and regular audits will help to avoid problems associated with a protracted search for the necessary information.

Hello my dear readers and blog guests! Today I would like to tell you how to clean up your home documents and organize their convenient storage. It happens that you urgently need help, you come home and don’t know where to turn to find a certificate or other document in a mountain of papers. And so that such cases never happen to you, let's analyze step by step plan, which will ultimately provide you with order in your home archive.

All household documents should always be in order, not even because you can find the paper you need at any time, first of all it is safety. Securities should be kept away from prying eyes, and their damage or loss promises you running around government agencies and authorities. Recovery can take a long and indefinite time, but you will spend more nerves than money on fines.

There are also very dangerous cases, for example, fires, floods and other emergencies, when it is urgently necessary to leave the house. In such situations, usually people first of all grab documents and money from all property. Well, if they fall down who knows where, then you can generally stay without them. So let's take a closer look at this issue.

Storage of documents in the house

First of all, you need to assess the situation - how neglected your home office is. There are housewives who store literally every piece of paper, food receipts and certificates. But each document has its own statute of limitations - from 2 weeks to infinity.

When I tried to understand this issue, I came across conflicting information regarding extracts, certificates, declarations. Therefore, do not bother and check the period of storage of documents with those who directly issue them.

But of course, documents for an apartment, certificates, TIN, passports must be kept safe at all times. By the way, sometimes on certificates and papers a period is written during which they will have legal or legal force.

As for checks for purchased household appliances, everything is simpler here. They will only be valid during the warranty period. But experts in this field still recommend saving them all the time, until you throw it away. This applies primarily to large equipment, such as expensive TVs, refrigerators, machine tools, and so on.

On the advice of a lawyer, I personally keep receipts for payment for 3 years, although it seems to me that this is too much. But where to go, everything happens in life. In general, what I want to say. Take care of the integrity and security of your documents and approach it wisely.

How to put things in order in documents?

Step 1. Collect all the papers in a pile. Assess the complexity of the whole situation. Personally, all my household documents take up a medium-sized box. There is nothing superfluous.

documents for an apartment
medical documents
tax
credit
payment receipts
checks and warranty cards and so on

You can distribute them according to belonging to family members (documents of mom, dad, children, and so on). General also orient, as in the previous example.

The main thing is that you feel comfortable and at any time you can find the paper that you need. Sorting should be combined with and throwing out what is no longer needed. Something, but flyers, brochures should be immediately sent to the trash can.

If you have any doubts about this, put the papers aside. Find out their shelf life as soon as possible. As for business cards, they can be placed in a special organizer or a small box.

Step 3. Choosing a storage method. As a rule, folders with files are most often used to store documents in the house. They can be inserted separately or already be integrated with the cover. This way of organizing papers is very convenient. You can buy several of these folders and assign each of them to one of the categories (tax, medical documents, and so on).

Portfolio folders are no worse than coping with this task. They are convenient not only to store documents, but also to take with you.

As a rule, there is a small place on such organizers where it is possible to make a signature. Then you will definitely not confuse it with other categories. Better yet, assign a color to each type of paper. For example, documents for a house are in a red folder, medical certificates, maps, and so on in green, tax papers in blue.

Another way to organize the storage of documents in the house is file cabinets with partitions. Papers in this case can mainly be in files or thin folders - binders. At the same time, special plates with protrusions act as a sorter, where you can sign types of documents. Such devices are not cheap. But they can also be made by hand. For example, take thick colored cardboard as separators and cut out a ledge. Thus, you will not only organize the storage of your household papers, but also save money.

Well, the last option that I want to offer you is boxes. In principle, you can put the same folders and files in them, that is, combine several storage methods. But now I'm talking about something else. For example, letters, payment receipts have a not quite standard format, when they do not really fit into the size of the folder, especially if there are a large number of them. Then simple small boxes will come to the rescue. They are great for storing small documents.

Step 4. It's time to think about a place for your securities. First of all, it should be inaccessible to strangers and guests. That is, hidden from prying eyes. It can be a mezzanine, an upper shelf above the desktop, a safe or drawer, preferably lockable. For those who have children, it is also worth considering whether the kids will not be able to get to the securities. After all, they are a curious people, and everywhere they can use their little hands.

You should also not choose sunny places, albeit inaccessible to children. Moisture and sun can cause paper to fade and deteriorate.

And one more thing that I forgot to mention. Get a folder where all photocopies of the most important documents will be stored, for example, a passport, an insurance policy, a pension certificate, documents for an apartment, and so on. If you urgently need copies, and there is no photocopier at hand, time will be short, then this trick will save you.

And finally, do not delay with that bunch of papers that caused you doubts about the shelf life. As soon as you deal with these matters, immediately put them in their places. After all, now you have the storage of documents at home organized on highest level!

How do you steal papers? Share your secrets! Leave comments! See you soon!

DDocuments are in every house, and there are a lot of them. Receipts, warranty cards, instructions, documents for real estate, cars, medical cards, passports, certificates, diplomas .... As practice shows they take up quite a lot of space, and are usually required not very often, but almost always suddenly and urgently. That is why they should be ordered and structured, and also ... their number can be minimized. about it today).

To clean up the documents, you must follow the following three steps in sequence:

1 step. Throw out the excess

2 step. Sort the rest.

3 step. Organize storage.

My documents occupied two drawers in the cabinet in the living room. The first contained the actual documents, and the second contained instructions and warranty cards. About once a year I sorted it all out, some of it was thrown away, but in any case, two boxes were still occupied by this stuff. This year I decided to organize storage differently. But first you need to take everything apart and get rid of the superfluous, litter.Oh, I don’t like this word, but ... it characterizes the process so capaciously). So I thought, if it weren’t for the plaster cast on my leg, would I have started this event? It came out pretty well in time.

1 step. Littering.

We put all the documentation in one pile or several, I laid it out in two and sorted it out in two stages: instructions and documents. That's how I already had them sorted into boxes.

We throw out instructions from those devices that ordered to live a long time, expired warranty cards. Receipts that are more than three years old. Other documents individually.

2 step. We sort.

3 step. Organization of storage.

The most enjoyable and creative process.

I started with instructions and warranty cards. I think you will agree with me, we rarely use them. Some only for the first time, while we master the purchase, and some do not even open - everything is obvious. Things are purchased, instructions are accumulated. In general, I am a lover of technology, as a result, I amassed a whole box of waste paper. I decided to translate absolutely all instructions into electronic form. As a result, an impressive pile of paper was transformed into a small electronic "instructions" folder in a laptop.

I'll tell you how. The network has almost all the instructions, you just need to fill in the name of the equipment (make and model) in the search engine and download the file pdf or plain text file. For a couple of things, the instructions could not be downloaded and I scanned them. I also created a text folder where I saved important information on finishing materials(e.g. what and where tile(model, collection), fabric on the sofa, articles floor coverings, manufacturer and paint color). This made it possible to say goodbye to big amount pieces of paper. Yes, this work took time, but in the end it became much faster and more convenient to search for what you need. You don’t have to rummage through a pile of papers, you don’t need to organize them somehow, sort through and litter them regularly, they don’t take up space, and it’s also convenient to enlarge the small print on a PC. In addition to the one-time time spent (and then only because I didn’t do it as I bought before), I didn’t find any disadvantages of such storage of instructions. The only thing I do additionally is to copy documents and photos to external media, you never know the laptop gets tired and refuses to work.
If storing in electronic form is inconvenient for you, then you can create a folder and break all the instructions into groups. Sorting can be by purpose (electronics, Appliances, health, miscellaneous) or by location (kitchen, bathroom, rooms). It’s not worth making a separate folder for each device, such storage will not differ much from a pile, and you rarely have to use it.

Other documents. They are already sorted into groups and their volume is clear. Here, based on the volume, you need to think about storage. Convenient storage!

It is better to store documents vertically, a stack is not the most convenient option. With vertical storage, you don’t have to take anything out to get to the underlying one.

I already have a box for documents - even when ordering furniture, I made the dimensions of the boxes such that the A4 format fit. I bought a sorter (it was possible to do without it), stationery envelopes with zip-zips and a button. She arranged the documents into folders, signed them and put them in a box. Those that are less used (documents of title, old but still kept receipts) in depth, often used closer.
! If the folders are in plain sight, then it is worth spending money and choosing something beautiful so as not to spoil the interior.

! A large number of folders, in my opinion, is not very convenient, so documents must be grouped quite voluminously, and smaller envelopes can be placed in larger folders to structure the documents inside. Nobody looks at home documentation every day, which means being overly zealous and making a separate folder for each paperwork, it makes no sense to label it. Perhaps it is beautiful and interesting, but I would argue at the expense of expediency))).

The folders are like this:

documents for real estate for each object separately;
car documents;
personal folder for each family member;
medical folder for a child;
an apartment folder (documents on electrics, water meters, an agreement with a telephone exchange ...);
old payments (archive for three years);
current payments “payments 2018” (I put an additional middle envelope marked “paid” in a large envelope).

The folder with utility bills, I think, will also be canceled in the near future, but I haven’t risked it yet, we need to see how it all works. As I understand the situation, with online payments, their history is stored for 3-5 years. That is, in case of any misunderstandings with public utilities, you can ask to issue a receipt again and find the corresponding check in the payment history. Since this year, I have stopped printing checks, I just make a note on the receipt “paid”, put the date of payment (so that, if anything, I can quickly find the check) and send it in the appropriate envelope.

If there is no special "furniture" box for storing folders, like mine, then any appropriate box, basket, container that can fit A4 envelopes will do. You can also use a regular box. right size, just paste it with wallpaper or self-adhesive film. There is no limit to imagination here.

Throughout life, each of us accumulates a huge amount of documents - personal documents, household documents, family documents. Most of them we must store and carefully protect, because from time to time they are needed to draw up new papers in various instances. It is difficult, long and difficult to restore personal and family documents, so each family comes up with its own system for organizing personal documents. How to organize the storage of documents at home?

WHAT HOUSE DOCUMENTS SHOULD WE KEEP?

First of all, it makes sense to get all the documents and come up with a system of categories for yourself, by which you can sort all the documents.

For example:

personal documents: passport, pension certificate, TIN (individual taxpayer number, birth certificate, diplomas, certificates and other identification documents)
family documents: marriage certificate, birth certificate.
working documents: work book, resume, employment contract.
medical documents: compulsory medical insurance policy, voluntary medical insurance policy, pension, certificates.
documents for real estate: documents for an apartment, deed of sale, lease agreement.

You can choose to sort by family members: mom, dad and child, or any other way. Thus, you will form several stacks. Now documents already within categories can be sorted by the degree of their need in everyday life or by the expiration date of their prescription. For example, a certificate of non-conviction, which is required at many places of work, is valid only for a year. It is important that you have copies of all key documents that you can keep in a separate folder. It is even better that copies of the main documents are located outside the home (for example, with parents). Having copies will greatly facilitate the restoration of documents if something happens to the originals.

Keep documents away from sunlight and sources of moisture so that they do not suffer over time

HOW TO ORGANIZE PERSONAL AND HOME DOCUMENTS?

Can help out: folders, folders, plastic or paper envelopes and files, boxes and other accessories. But each of them is inconvenient in its own way.

We offer to keep documents at home in order, to avoid confusion and unnecessary searches. To create such an organizer, we were inspired by the confusion and confusion in home documents, endless searches, and questions from households. To create the Family Matters folder, we calculated the number of documents in a family of three, then took a long time to design and created a zippered folder where there is a place for each official paper.

After all, it happens to everyone that you take a document in your hands, you understand that it should be at hand, because it will be needed soon and you come up with a reliable place for it, which you will definitely remember. Time passes, the document was needed and you begin to convulsively remember what kind of reliable place you came up with so that the document was waiting in the wings.

WHAT IS THE FOLDER FOR STORING HOME DOCUMENTS "FAMILY CASES"?

material - natural or artificial leather of your choice;
different color options;
folder dimensions: 34 x 26 x 4 cm;
the set of the folder includes thick plastic files made to order especially for us (18 inserts for documents of different formats);
on the frame of the folder with inside special pockets are made for small documents, as well as for cards, business cards, sim cards and usb cards (on which you can save scanned documents).

WHAT ARE THE ADVANTAGES OF THE FAMILY MATTERS HOME ORGANIZER?

convenient format - unlike a box, such a folder will easily fit in a drawer or chest of drawers;
closes with a zipper;

strong folder frame creates additional protection for the home archive;
each document has its own pocket, so the right document is easy to find;
The kit includes durable plastic inserts in different formats in accordance with the available basic documents. Inserts are made to order and unlike regular files, their size allows you to accommodate laminated documents;
in addition to inserts, special pockets of various sizes are made on the inside of the folder for storing the most important documents;